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2017-02-02 Events Committee Minutes

Mar 22, 2017 | Committee Minutes

Events Committee Meeting
Thursday, February 2, 2017, 6:30 p.m.
Town Hall Lower Committee Room


Present:
Council:
Councillor Don Kidd

Public Members:
Diva Anderson, Heather LeBlanc, John Chamberlain

Regrets:
Ashley Drew

Staff:
Ray Osmond, Director, Parks and Recreation
Andrea Shaw, Committee Secretary

1. Call to Order
The meeting was called to order at 6:30 p.m. by Chair Councillor Kidd.

2. Disclosure of Pecuniary Interest
None was stated by the Committee members.

3. Approval of Agenda
The agenda was presented and approved.
Moved by: J. Chamberlain
That, the agenda for February 2, 2017 be approved as presented.
Carried

4. Approval of Previous Minutes
The minutes of December 1, 2016 were presented and approved.
Moved by: H. LeBlanc
That, the minutes of December 1, 2016 be approved as presented.
Carried

5. Guest Speaker
5.1 Ted Zarudney – Communities in Bloom
Mr. Zarudney was unable to attend due to illness. An information item from the CiB Committee was reviewed on their upcoming events. Mr. Zarudney will reschedule to meet the committee at a later time and may require the Events Committees assistance in the 
future.

6. Business Arising
6.1 Flag Day
The committee discussed the details of the National Flag Day event on Feb. 15th at 12 noon,
Dragonfly Park. The committee discussed concerns of the accessibility issues of getting to
flagpole site and suggestions to overcome the issue. The committee suggested reserving
parking spaces closest to the park as accessible parking, contacting police to assist with the
traffic and parking. A bus will be provided to transport people from the Train Station parking
lot to the Park.

6.2 Family Day
The committee was updated on the details of the Family Day event on Mon. Feb. 20th at the
Alder Recreation Centre. Free sponsored swims and skates will be taking place. New for
this year are the “Try-it” Demos for fitness and some aquatic programs. The library will have
Paw Patrol characters, arts & crafts, a photo booth and face painting.

7. Updates
7.1 Diva Anderson on Access Orangeville events
Ms. Anderson provided some information to the committee on annual Access Orangeville
events and will be able to provide further information for 2017 Access Committee events at
the March meeting.

8. Information Items
8.1 List of Upcoming Events
The committee received the list of upcoming events.

9. Upcoming Meetings / Events
The next meeting will be on Thursday, March 2, 2017 at 6:30 p.m.
The meeting adjourned at 7:15 p.m.