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Administrative Assistant, Planning and Building

Oct 11, 2018 | Building

The Corporation of the Town of Orangeville invites applications for the position of

Administrative Assistant, Planning and Building

Infrastructure Services Department

(Full-time position, 35 hours per week)

The Administrative Assistant, Planning and Building provides administrative support to the Planning and Building divisions within the Infrastructure Services Department. Duties will include:

  • Ensuring planning application and building permit application submissions are complete, processed, logged, and circulated and all records and documents created are filed; scheduling building permit inspections and other meetings as required; following up on status of circulations; preparing permits; ensuring all necessary documentation is complete prior to issuance of building permits; and ensuring planning and building documents are current and available.
  • Responding to counter, phone and e-mail inquiries regarding planning application submissions and requirements, policy interpretation, pre-consultation requirements, permit requirements and directing inquiries as required.
  • Assisting with the preparation and circulation of public meeting notices, circulation of applications to appropriate external agencies and internal departments, processing and administering Heritage Permit and Boulevard Café applications.
  • Updating and maintaining all planning and building permit applications.     
  • Processing planning and building permit application fees, and forwarding all information to the Treasury Department; ordering office supplies.
  • Other duties as assigned.

 

Qualifications:

  • Community College diploma and knowledge of administrative processes and records management.
  • Working knowledge of the Planning Act, the Ontario Building Code Act, municipal by-laws, policies and standards, as well as planning policy framework including the Provincial Policy Statement, Provincial Plans, Official Plans, and zoning by-laws.
  • Two years of relevant work experience in the planning and/or building field, in a municipal, legal or private sector development setting or in a position of similar responsibility.
  • Primer on Planning, Legal Process for Building Officials and Designers and Building Services courses are an asset.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with Building permit tracking software or planning application tracking software and/or ArcMap GIS is an asset.

 

Qualified candidates are invited to submit their resumes, in confidence, to Sarah Alexander, Human Resources Assistant no later than 4 p.m. on Friday, October 26, 2018. Applications may be submitted online, emailed to [email protected], or submitted in person to the Town Hall located at 87 Broadway. If submitting a resume via email, please quote the job title in the subject line.

The Town of Orangeville is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the attention of the Human Resources Manager at 87 Broadway, Orangeville, Ontario L9W 1K1.


Salary:  $48,557.60 to $56,802.20, Band 6 on the Town’s 2018 pay grid, plus a comprehensive benefits package.

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The Town of Orangeville is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. Personal information is being collected pursuant to Section 8 of the Municipal Act, 2001 and will be used only for candidate selection. Questions about this collection should be directed to the attention of the Human Resources Manager at the Town of Orangeville, 87 Broadway, Orangeville, Ontario L9W 1K1 or [email protected]