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2020-05-27 Library Board Minutes

Orangeville Public Library Board
Virtual Meeting Minutes
4:00 pm
Wednesday, May 27, 2020 

Members Present    
Councillor Lisa Post    
Councillor Grant Peters    
Mr. Bill Rea     
Ms. Sheri Marks    
Mr. Patrick Neely      
Ms. Shelley Bergant

Staff Present:
Ms. D. Fraser, CEO
Ms. K. Carson, Phones & Technical Asst
Mr. D. Benotto, Virtual host and logistics
Ms. D. Vatanen, Minutes
Ms. Nandini Syed, Treasurer
    
Absent:
Mr. Benn MacDonald     
    
1.    Call to Order

The Chair, Mr. Rea, called the meeting to order at 4:00 pm. 

2.    Declarations of Conflict of Interest    None.

3.    Approval of Agenda

20.20    Moved by Patrick Neely 
Seconded by Lisa Post 

That the agenda of May 27, 2020 be approved.
Carried.

4.    Adoption of the Previous Library Board Meeting Minutes

20.21    Moved by Sheri Marks 
    Seconded by Lisa Post

That the minutes of the regular and closed meetings held on April 29, 2020 be adopted.
Carried.

5.    Presentation to the Board                                   None.

6.    Information Items (as of April 30 unless otherwise specified)

a.    CEO Report (May)
b.    Financial Report 
c.    Incident Report 
d.    Library Service Index 

20.22    Moved by Patrick Neely  
    Seconded by Grant Peters 
 
That the information items as listed be received.
Carried.
    
7.    Reports

a)    Report # 20-05 Review of the Procedure By-law

20.23    Moved by Grant Peters  
    Seconded by Lisa Post 

That report # 20-05, dated May 27, 2020 with respect to a review of the Procedure By-law, be received;

And that the Procedure By-law dated December 11, 2019 be repealed;

And that the Procedure By-law dated May 27, 2020 attached to this report as Appendix A be adopted. 
Carried.

b)    Report # 20-06 Recovery Phases for Service Implementation 

20:24    Moved by Shelley Bergant 
    Seconded by Sheri Marks 

That report # 20-06, dated May 27, 2020 with respect to recovery phases for service implementation, be received;

And that the board adopt in principle the recovery phases for service implementation to be applied at the discretion of the Chief Executive Officer.
Carried.

8.    Items for discussion / New Business

Memo # 20-001 Board discussion on the topic of Internet Filtering 

The board discussed the options of internet filtering and the board chair asked IT specialist, Mr. Dan Benotto for his opinion on this and Dan advised that filtering on the library computers is for illegal activities only, he then added there is an option to purchase special modules. The Chair advised the board if warranted, they can bring back for further discussions at the next meeting.

9.    Closed Meeting                                     None.

10.    Municipal Update                                     None.                         
    
11.    Comments and Announcements 
                            
    There were no questions from the public to the library board.

    Ms. Fraser updated the board: 
•    We continue to work with eSolutions as they develop the new website.
•    The Friends of the Library plant sale has been cancelled.
•    The Annual Survey has been completed and submitted to the Ministry.
•    Thank you to Sustainable Orangeville for relocating the seed library.
    
12.     Adjournment

20:25    Moved by Patrick Neely 
    Seconded by Sheri Marks

    That the meeting be adjourned.                    (Time: 4:48 pm)

__________________________            __________________________
Mr. Bill Rea, Chair                    Darla Fraser, CEO/Secretary

Next Virtual Meeting: Wednesday, June 24, 2020 @ 4:00 pm