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2020-06-18 Cultural Plan Task Force Agenda

Jun 18, 2020 | Committee Agendas
Cultural Plan Task Force Agenda
Town of Orangeville
Electronic Participation – Chair and Secretary participating remotely
Thursday, June 18, 2020 – 11:00 a.m.
 
1 Notice
Due to efforts to contain the spread of COVID-19, the Board Room, 200 Lakeview Court will not be open to the public to attend Cultural Plan Task Force meetings until further notice.
 
Written comments may be sent to the Secretary of the Cultural Plan Task Force by mail at 87 Broadway, Orangeville L9W 1K1 or by email at [email protected] prior to the above-noted meeting date. Such written comments will become part of the public record.
 
Members of the public may access the meeting on the above-noted date and time by telephone at:
 
1-(289) 801-5774
Conference ID: 511 106 746
 
Your full name and comments will be part of the public record and will be included in the minutes of the meeting.
 
2 Call to Order
 
3 Disclosures of (Direct or Indirect) Pecuniary Interest
 
4 Agenda
Approval of Agenda for June 18, 2020
 
5 Adoption of Minutes of Previous Meeting
Recommendation:
     That the minutes of the following meeting are approved:
          • September 18, 2019
 
6 Arts and Culture Awards
Discussion and planning for 2020 Arts and Culture Awards and pandemic restrictions
 
7 Closed Session
Confidential verbal report from staff and discussion regarding personal matters about an identifiable individual, including municipal or local board employees and information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them – Selection of Award Recipients
 
8 Other Business
 
9 Date of next meeting
 
10 Adjournment
 
 
Cultural Plan Task Force Minutes
Wednesday, September 18, 2019
2:00 p.m.
Upper Level, 200 Lakeview Court
 
In Attendance
Councillor Lisa Post
Ms. RaDeana Montgomery, Cultural Entrepreneur Representative (left at 3:05 p.m.)
Ms. Donna Henderson, Dufferin Arts Council Representative
Ms. Christine Patton, BIA Representative
Ms. Alison Scheel (on behalf of Blues and Jazz Representative)
Mr. David Nairn, Theatre Orangeville Representative (arrived at 2:10 p.m.)
 
Regrets
Mr. Paul Miron, Blues & Jazz Representative
Ms. Ruth Phillips, Staff Liaison, Economic Development & Culture
 
Staff
Ms. Betty Ann Lusk, Economic Development & Culture
Ms. Katrina Lemire, Economic Development & Culture
 
1. Call to Order
The meeting was called to order at 1:58 p.m. by the Chair, Councillor Lisa Post.
 
2. Disclosures of (Direct or Indirect) Pecuniary Interest
None was stated by the Committee members.
 
3. Approval of Agenda
The agenda was presented and approved.
 
Moved by: Donna Henderson
That the agenda for September 18, 2019 be approved as presented.
Carried
 
4. Minutes
Ms. Henderson requested that in section six of the minutes for June 19, 2019 meeting “Dufferin Arts Council” be replaced with “Dufferin County Bill Hill Scholastic Awards”.
 
Moved by: RaDeana Montgomery
That the minutes for June 19, 2019 be approved with noted changes.
Carried
 
5. Priority Recommendations for 2020 Projects
At the June 5 meeting, a summary of the Cultural Plan was provided and Councillor Post asked members to consider potential future task force projects and any 2020 budget requirements associated with each project.
 
Councillor Post advised that budgetary restrictions, potential cuts to provincial programs and available staff resources should be considered for each recommended project.
 
Councillor Post identified two potential directions for the task force to consider, including an update to the 2014 Cultural Plan, or to complete the remaining larger tasks of the existing plan. Ms. Scheel commented that the first direction would be restricted by funding resources unless provincial funding was available to create the update.
 
Councillor Post suggested four possible projects: support of future Cultural Round Table events, inclusion of a Cultural Tourism update within the Tourism Strategy in 2020, development of a Film Permitting Policy, and the re-introduction of the artsVest program which was successfully delivered in 2015/16.
 
Ms. Lemire said the Economic Development and Culture office could provide networking and business education events suited to artists, creative workers and cultural providers at half-day/lunch and learn type sessions. She said this would differ from other Cultural Round Table groups in the area that are more task focused.
 
Councillor Post said that multiple groups in the area are developing cultural plans and that networking events would keep everyone informed and lead to less duplication of individual projects.
 
Ms. Patton stated that the BIA has their own task force to implement the Roger Brooks Report and had developed a creative calendar of events in the Town of Orangeville. She said the BIA Board had received a presentation at their September meeting for a central gathering concept to be located at Alexander Park. Ms. Scheel added that the busking on Sunday afternoons, introduced in July, has been well received. Ms. Scheel offered to forward the plans of the BIA task force to the CPTF.
 
Councillor Post said that Ms. Phillips, Manager of Economic Development & Culture, planned to prepare a Film Permitting Policy for the Town that would complement the Dufferin Board of Trade filming efforts. She stated that Ms. Phillips would like the CPTF to review and give input to the policy when ready.
 
Ms. Phillips also advised Councillor Post prior to the meeting that the Town may be eligible to complete a funding application again to deliver the artsVest Program in 2020.
 
Councillor Post said one of the remaining recommendations in the Cultural Plan was to complete a feasibility study for the establishment of a new Cultural Centre. She stated that space to accommodate a cultural centre will be included in a facilities review as part of the Parks and Recreation Master Plan currently being developed. She also advised that a request for a new Tourism Strategy has been included in the Economic Development & Culture 2020 budget. If approved, she said the CPTF would participate fully in the development of the plan which would contain a cultural component. Members supported the postponement of developing a new Cultural Plan given that the two plans discussed may cover the cultural development scope.
 
Councillor Post said she would advocate to have arts and culture included as a prominent component on the new town website. Ms. Lemire told the CPTF that a map including all art displays is being developed for the website. Ms. Scheel asked if the water wheel and the Orange Lawrence statue could be included in the art inventory. Mr. Nairn added that art in the Theatre lobby should be included. Ms. Lemire noted their requests and said art features would be added as the layers are developed on the platform.
 
Members suggested that more information be included on the website regarding activities for youth as well as available ‘means’ for inclusion for youth in sports, dance, theatre programs, etc. Ms. Scheel said information on places to hold events should be on the website to support arts and culture in the community.
 
Moved by: Mr. David Nairn
That the Cultural Plan Task Force recommend the following projects as:
• Support Cultural Round Table forums for artists, creative workers and cultural providers, delivered by the Economic Development and Culture (ED&C) Division
• Provide input to the Film Permitting Policy as prepared by ED&C staff
• To have ED&C staff review eligibility to apply for funding to enable the delivery of an artsVest program in 2020 and assist as needed
• To provide input for cultural components to be included in the development of the Town facilities review, and a new Tourism Strategy if budget approval is granted to proceed with that plan in 2020.
Carried.
 
6. Other Business
Ms. Henderson reported that there was another grant program for high school graduates offered by Dufferin Arts Council. Seven applications were received and four awards of $2,500 were distributed.
 
Mr. Nairn thanked everyone for supporting the A Midsummer Night’s Dream at the Amphitheatre on Island Lake.
 
Ms. Lemire said the four new installations in the utility box art display program were unveiled on September 17.
 
Ms. Lemire said that there were thirty nominees for the eight categories for the Arts and Culture Awards Recognition night which will be held on Thursday, September 26 at 7 p.m. at Town Hall.
 
Next meeting: To be determined.
Adjournment
 
Moved by: Mr. David Nairn
That the meeting be adjourned.
Carried. (Time: 3:10 p.m.)
 
Councillor Lisa Post,
Task Force Chair