2019-05-22 Library Board Minutes

Orangeville Public Library Board
Meeting Minutes
1 Mill Street (5:00 p.m.)
Wednesday, May 22, 2019

Members Present:    
Councillor Grant Peters    
Councillor Lisa Post    
Ms. Shelley Bergant     
Mr. Benn MacDonald    
Ms. Sheri Marks    
Mr. Patrick Neely
Ms. Bill Rea 

Staff Present:    
Ms. D. Fraser, CEO    
Ms. D. Vatanen, Minutes    
1.    Call to Order

The Chair, Mr. Bill Rea, called the meeting to order at 4:50 p.m.

2.    Declarations of Conflict of Interest    None.

3.    Approval of Agenda

19.29    Moved by Lisa Post  
Seconded by Grant Peters 

That the agenda of May 22, 2019, be approved.

4.    Adoption of the Previous Library Board Meeting Minutes

19.30    Moved by Patrick Neely 
    Seconded by Sheri Marks 

That the minutes of the regular board meeting held on April 24, 2019 be adopted.

5.    Presentation to the Board    None.
6.    Information Items

a.    CEO Report 
b.    Incident Report 
c.    Financial Report 
d.    Friends of the Library Draft Minutes (April 9) 
e.    Correspondence 
i.    2019-04-15 Letter to Town of Mono
ii.    2019-04-24 Letter to Minister of Tourism, Culture and Sport 
iii.    2019-04-29 Letter to Township of Amaranth 
iv.    2019-04-30 Letter from Ministry of Tourism, Culture and Sport 
v.    2019-05-01 Letter from Township of Amaranth 
vi.    2019-05-16 Letter from Amaranth Council 

19.31    Moved by Patrick Neely 
    Seconded by Sheri Marks 

That the information items as listed be received. 

7.    Reports

a)    Report # 19-07 Provincial Budget Cuts to Southern Ontario Library Services 

19.32    Moved by Patrick Neely 
    Seconded by Benn MacDonald 

That report # 19-07, dated May 22, 2019 with respect to the review of the 2019 
Provincial Budget Cuts to Southern Ontario Library Services be received;

And that the Board Chair (or delegate) and the CEO participate in the meeting with the local MPP, Sylvia Jones;

And that the Board request Council pass the following resolution in support of this advocacy campaign;

WHEREAS the Ontario Library Service North and Southern Ontario Library Service provide the support for interlibrary loans, staff and board training, bulk purchasing, collaborative programming, technological supports, share electronic book collections and shared catalogue databases; 

THEREFORE BE IT RESOLVED that the Town of Orangeville Council supports the Orangeville Public Library Board in their request for the reinstatement of funding to the Ontario Library Service (North and South) agencies to, at a minimum, 2017-18 funding levels, and to continue to maintain base funding for Ontario Public Libraries;

AND FURTHER that this resolution be forwarded to The Honourable Doug Ford, Premier of Ontario, The Honourable Sylvia Jones, Solicitor General, MPP, Dufferin-Caledon, The Honourable Victor Fideli, Minister of Finance and The Honourable Michael Tibollo, Minister, Tourism, Culture and Sports; Kevin Finnerty, Assistant Deputy Minister, Ministry of Tourism, Culture and Sport; Barbara Franchetto, CEO, Southern Ontario Library Service; Stephen Abram, Executive Director, Federation of Ontario Public Libraries; Shelagh Paterson, Executive Director, Ontario Library Association.

And that staff continue to monitor the situation and begin investigation into alternative options for interlibrary loans requests.

b)    Report # 19-08 Non-resident Fees and Collection Agreements 

19.33    Moved by Grant Peters 
    Seconded by Lisa Post 

That report # 19-08, dated May 22, 2019 with respect to the non-resident fees and collection agreements be received;

And that staff include, as part of the 2020 budget process, analysis of the non-resident fees and various options for collection agreements moving forward.

8.    Items for discussion / New Business         None.

9.    Closed Meeting            None.

10.    Municipal Update – Councillor Lisa Post and Councillor Grant Peters 

Grant updated the board that a motion for Bill 108 will be on the agenda for Town of Orangeville Council on Monday, May 27th.

11.    Comments and Announcements 

Darla Fraser shared that The Friends of the Library Plant sale will be on May 25.

The Human Library – Celebrate Your Awesome will be held at the Orangeville Public Library on Saturday, June 22.

12.    Adjournment

19.34    Moved by Patrick Neely
    Seconded by Sheri Marks

    That the meeting adjourn.    (Time:  5:30 p.m.) 

___________________________    ________________________________

 Bill Rea, Chair        Darla Fraser, Secretary

Next Meeting:    Wednesday, June 26, 2019 @ 5 pm, 1 Mill Street