2019-04-24 Library Board Minutes

Orangeville Public Library Board Meeting Minutes
1 Mill Street (5:00 p.m.)
Wednesday, April 24, 2019

Members Present:   
Councillor Grant Peters    
Councillor Lisa Post    
Ms. Shelley Bergant     
Mr. Patrick Neely     
Mr. Bill Rea    
Mr. Benn MacDonald

Staff Present:   
Ms. D. Fraser, CEO
Ms. D. Vatanen, Minutes    

Sheri Marks

1.    Call to Order

The Chair, Mr. Bill Rea, called the meeting to order at 5:00 p.m.

2.    Declarations of Conflict of Interest    None.

3.    Approval of Agenda

19.22    Moved by Patrick Neely 
Seconded by Benn MacDonald 

That the agenda of April 24, 2019, be approved as presented.

4.    Adoption of the Previous Library Board Meeting Minutes

19.23    Moved by Lisa Post 
    Seconded by Patrick Neely 

That the minutes of the regular board meeting held on March 20, 2019 be adopted.

5.    Presentation to the Board - Verbal update from the Chair

    Revised Collection Agreements:
        Wednesday, April 3 @5:00 pm – Orangeville Mayor Brown 
        Tuesday, April 9 @7:00 pm – Mono Council
        Wednesday, April 17 @ 7:00 pm – Amaranth Council 
        Wednesday, April 24 @ 4:15 pm – East Garafraxa Council 

The Chair, Bill Rea reported that as of April 24, the revised Collection Agreements have been presented to each of the three neighbouring municipalities. None of the agreements have been signed. East Garafraxa has formally indicated agreement with the 2019 rate of $165.00 per household. 

6.    Information Items

a.    CEO Report 
b.    Financial Report
c.    Incident Report

19.24    Moved by Patrick Neely 
    Seconded by Benn MacDonald 

That the information items as listed be received. 
19.25    Moved by Grant Peters 
    Seconded by Lisa Post

That the Board Chair sign a letter to the Minister of Tourism, Culture and Sport expressing the board’s dissatisfaction in regards to budget cuts to Southern Ontario Library Services (SOLS). 

19.26    Moved by Grant Peters
    Seconded by Lisa Post 

That a request be sent to Town of Orangeville Council for their support of the correspondence sent by the board to the Minister of Tourism, Culture and Sport. 


7.    Reports

a)    Report # 19-06 Review of the Program and Unattended Children Polices

19.27    Moved by Grant Peters 
Seconded by Shelley Bergant 

That report #19-06, dated April 24, 2019 with respect to review of the Program and Unattended Children Policies be received;

And that the Program Policy dated April 24, 2019 be accepted as presented (Appendix A) and the Unattended Children Policy (Appendix B) dated April 24, 2019 be adopted as amended. (Combined sections 4 & 5)     

8.    Items for discussion / New Business            None.

9.    Closed Meeting            None.

10.    Municipal Update – Councillor Lisa Post and Councillor Grant Peters 

Grant Peters shared there was tree planting on Saturday, April 27 at Fendley Park.

11.    Comments and Announcements 

Darla Fraser shared a number of upcoming events/programs and details will be emailed to all board members.
Councillor Post agreed to provide greetings from the library board and to welcome all participating schools for the Intermediate Battle of the Books on Friday, April 26. 

12.    Adjournment

19.28    Moved by Patrick Neely
    Seconded by Lisa Post

    That the meeting adjourn.    (Time:  6:35 p.m.) 

___________________________    ________________________________

 Bill Rea, Chair        Darla Fraser, Secretary

Next Meeting:    Wednesday, May 22, 2019 @ 5 pm, 1 Mill Street
Group Picture at next meeting