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2019-03-20 Library Board Minutes

Orangeville Public Library Board Meeting Minutes
1 Mill Street (5:00 p.m.)
Wednesday, March 20, 2019

Members Present:    
Councillor Grant Peters    
Councillor Lisa Post      
Ms. Shelley Bergant
Mr. Benn MacDonald     
Ms. Sheri Marks      
Mr. Patrick Neely     
Mr. Bill Rea

Staff Present:
Ms. D. Fraser, CEO
Ms. D. Vatanen, Minutes 
    
    
1.    Call to Order

The Chair, Mr. B. Rea, called the meeting to order at 5:00 p.m.

2.    Declarations of Conflict of Interest    None.

3.    Approval of Agenda

19.13    Moved by Patrick Neely 
Seconded by Sheri Marks 

That the agenda of March 20, 2019, be approved as amended, Professional Development Opportunity – Canadian Urban Libraries Council – 2019 Library Study Tour added to new business.
Carried.

4.    Adoption of the Previous Library Board Meeting Minutes

19.14    Moved by Patrick Neely 
    Seconded by Sheri Marks 

That the minutes of the regular board meeting held on February 27, 2019 be adopted as amended.
Carried.

5.    Presentation to the Board    None. 

6.    Information Items

a.    Letter from Township of Amaranth 
b.    Letter from Township of East Garafraxa 
c.    Friends of the Library Draft Minutes - February 5, 2019

19.15    Moved by Lisa Post 
 Seconded by Sheri Marks 

That the information items as listed by received. 
Carried.
7.    Reports

a)    Report # 19-04 Non-Resident Membership Fees 

19.16    Moved by Lisa Post 
Seconded by Grant Peters 

That report #19-04, dated March 20, 2019 with respect to Non-Resident membership fees, be received;

And that staff be directed to arrange a delegation from the library board to address the members of all neighbouring municipalities; 

And that the Board Chairman and the CEO request a meeting to update the Mayor;

And that the Board Chairman and the CEO be authorized to sign the amended Collection Agreements with the Town of Mono and the Townships of East Garafraxa and Amaranth.
Carried. 

b)    Report # 19-05 Statistical Reports 

19.17    Moved by Sheri Marks
    Seconded by Shelley Bergant

That report # 19-05, dated March 20, 2019 with respect to Statistical Reporting Options, be received;

And that the board direct staff to develop a Library Service Index and report as a standing information item; 

And that the board direct staff to provide progress reports semi-annually on strategic goals and projects.  
Carried. 

8.    Items for discussion / New Business 

Professional Development Opportunity offered by Canadian Urban Libraries Council – 2019 Library Study Tour 

9.    Closed Meeting 

That a closed meeting of the Orangeville Public Library Board be held for the purposes of considering the following subject matters pursuant to the Public Library Act, s. 16.1 (4): personal matters about an identifiable individual. 

19.18    Moved by Grant Peters 
    Seconded by Lisa Post

    That the library board move into camera at 6:20 p.m.

19.19    Moved by Grant Peters 
    Seconded by Lisa Post

    That the library board rise and report at 6:30 p.m.

19.20    Moved by Sheri Marks 
    Seconded by Benn MacDonald 

That the library board approve the CEO to participate in the Professional Development Opportunity offered by Canadian Urban Libraries Council -2019 Library Study Tour. 
Carried.

10.    Municipal Update – Councillor Lisa Post and Councillor Grant Peters 

11.    Comments and Announcements 
A number of upcoming events shared by Ms. Fraser:
•    National Film Day – April 17 1:00 p.m. 
•    Drawdown Headwaters – Movie ‘Dirt, April 24 7:00 p.m.
•    Day of the Poets – Saturday, April 13th
•    Intermediate Battle of the Books – April 26th
•    Headwaters Writers Guild Open Mic Event – Tuesday, April 23
•    Corporate Projects
o    SharePoint 
o    Corporate training
o    CAO talks 

12.    Adjournment

19.21    Moved by Patrick Neely
    Seconded by Lisa Post 
    That the meeting adjourn.    (Time:  6:35 p.m.) 
Carried.

___________________________    ________________________________

 Bill Rea, Chair        Darla Fraser, Secretary

Next Meeting:    Wednesday, April 24, 2019 @ 5 pm, 1 Mill Street